8–12 min
to key in each emailed order by hand
Source: Hobson & Company ROI research
Order entry for plumbing, HVAC & electrical distributors
Every emailed PO in your ERP in minutes.
Forward your orders inbox. Ordrail reads every PDF, spreadsheet and email, matches your customers' part numbers to your SKUs, applies contract price and unit of measure, and drafts the sales order in Epicor Eclipse or Prophet 21. Your team approves anything unsure.
Estimate your savings →- No implementation fee
- Live in about two weeks
- Nothing posts without your rules
Sales order draft2 Clean1 Check
LM-34BVNIB T-585 ¾"24 EAClean
CU-L-075Cu Type L ¾"200 FTClean
PEX-BOXPEX-A ½" coil5 ?Check
5 coils or 5 boxes? Rivera's last 6 orders of this part were coils.
Contract price applied · Stock OK · Credit OK1 line to review
Built for
- Epicor Eclipse
- Prophet 21
On request
- Infor SX.e
- DDI Inform
- NetSuite
- Acumatica
- Sage
See it work
Three real-world orders, 90 seconds
Your ERP, without the retyping.
- 0:00PDF order, unclear unit of measure — one click
- 0:28Quantity looks wrong — Ordrail asks the buyer
- 0:44Even EDI orders get checked — new job site caught and cleared
Want to see your own orders instead?
The problem
Monday morning, every week
Customers send POs as PDFs, spreadsheets, photos and plain emails. Someone reads each one, looks up the part number, checks price and stock, and types it in. When that person is out sick, orders wait.
1–3%
of manually entered orders contain an error
Source: APQC benchmark
$2,700
At a typical 3.7% net margin, one $100 mistake erases the profit on $2,700 of sales.
Source: ISA distributor benchmark
How it works
From inbox to ERP, no retyping
Forwarding takes five minutes. Connecting to your ERP and learning your customers takes about two weeks.
Forward your orders inbox
Add one forwarding rule from orders@. Customers keep sending PDFs, spreadsheets, scans and plain emails, the same way they do now.
We read and check every line
Customer part numbers are matched to your SKUs. Price, unit of measure, stock and credit are checked against your ERP. Corrections stick per customer and per part: fix "BX = box of 25" once and it's right next time.
Your team reviews only the unsure ones
You see the original PO beside the draft. Every field is marked Clean, Check or Blocked with a plain-English reason. One click approves.
The order posts and the buyer hears back
A sales order lands in your ERP, the buyer gets a confirmation with prices and promise dates, and tracking when it ships.
Only in Ordrail
Unclear? We ask the buyer for you.
PO says 12 but this customer always orders 120? Ordrail emails or texts the buyer to confirm before anyone keys a thing.
Hi Dana, PO 5120 lists 12 × ¾" ball valves. Your usual is 120. Which should we ship?
120, thanks for catching that!
Quantity updated · order drafted for review
Where Ordrail fits
For the customers who will never send EDI
| Typing it in | EDI | Ordrail | |
|---|---|---|---|
| Works with emailed PDFs & spreadsheets | Yes | No | Yes |
| Customer changes how they order | No | Yes | No |
| Setup | None | Months, per customer | About two weeks |
| Staff minutes per order | 8–12 | ~0 | ~1, exceptions only |
| Cost | Staff time | Per-partner fees | Per order |
Savings calculator
What typing orders costs you
Move the sliders to match your order desk.
Assumes 1 minute to review each order that needs a look, and $2.00 per processed order. Doesn't count savings from fewer errors.
Estimated savings per year
$51,300
Order entry today$90,000
With Ordrail$38,700
243 hours a month back for your team
Your real touchless rate comes from your own POs.
Built for trust
Nothing posts that you didn't allow
The questions owners and IT managers ask us first.
Held until approved
New customers' orders land in your ERP on hold. They earn auto-post after 20 clean orders and a manager's OK.
Hard stops
Price mismatch, credit hold, duplicate PO, unknown customer or part: always a person.
Undo until picked
Every order and decision is in the audit log, and reversible until the warehouse picks it.
NDA and DPA first
Signed before you send a single PO. Your data is never used for training without consent.
Start with every order on hold: Ordrail creates it in your ERP, and nothing moves until your team approves it. Every field and decision is in the audit log. Turn on auto-posting later, one customer at a time.
Nothing posts unless it passes your rules. Price mismatches, credit holds, duplicate PO numbers and unknown customers or parts always stop for a person. And you can undo any order until it's picked.
New customers start draft-only. After 20 clean orders, your manager can switch that customer to auto-post. You earn trust one customer at a time.
Ordrail creates the sales order in your ERP for you, with no retyping. While you're getting started, orders are held until someone on your team clicks Approve. Once a customer has sent 20 clean orders, you can let theirs post automatically. Your ERP stays the system of record: Ordrail never changes customer, pricing or item records.
Tell us in the form. We'll say honestly whether we can run your accuracy report now or when.
Send us your 50 worst. That is what the free accuracy report is for.
No. Your team stays. They stop typing and spend the time on exceptions, customers and selling.
Good, keep it for the customers who use it. We handle the ones who never will: the emails, PDFs and spreadsheets. And if some of your EDI orders still get keyed in or fixed by hand, we can take those too.
One sales order created in your ERP. Spam, duplicates and orders you reject are free.
We sign an NDA and a data processing agreement before you send a single PO. Data is encrypted, never used for training without your consent, and you can export your data and mappings at any time.
Fredrick Owino and Lennox Namasaka. Meet the founders →
Pricing
Pay for orders, not seats
Traditional order automation starts with a long, expensive implementation. Ordrail has no upfront fee: you pay only for orders we process.
Pay per order processed
From $1.50 per order
Billed monthly.- No implementation fee
- Live in about two weeks
- No charge for rejected or duplicate orders
- Month-to-month during your pilot
- Review screen, audit log and touchless-rate dashboard included
Founding distributors
5 of 5 spots open 5 spots for plumbing, HVAC and electrical distributors
We're working closely with our first five distributors on Eclipse or Prophet 21. You get the product early and a direct line to the founders. We get honest feedback.
You get
- A free accuracy report on 50 of your POs
- Pricing locked for 12 months
- A month-to-month pilot
- A direct phone or Slack line to the founders
- A say in what we build next
We ask
- 50 recent POs, under NDA
- A 20-minute check-in each week during the pilot
- A short case study if it works for you
About
We earn trust the way you extend credit: one order at a time.
We're a small team building Ordrail with the distributors who use it. Every new customer starts with your team approving orders, and nothing posts automatically until you say so. If something's off, you'll be talking to a founder, not a ticket queue.
Answer the phone
A founder replies within one business day, and you can book a call with us below.
Get the order right
A wrong fitting means a contractor waiting on a job site. Anything unsure stops for a person.
Your people stay
Ordrail takes the typing off your CSRs' plate, not their jobs.
- Fredrick OwinoCo-founder & CEO
- Lennox NamasakaCo-founder & CTO
Where we grew up, sugar moved from field to mill to market on handwritten orders and phone calls. When one person was out, everything waited: trucks, payments, people. We built Ordrail so your team never retypes an order again, and nothing waits on paperwork.
Free accuracy report
See your own POs go through
Not a demo with our sample PDF. You see 50 of your own orders, with the touchless rate and every miss explained.
- 1Tell us about your order deskTakes two minutes.
- 2We sign an NDAThen you send 50 recent POs.
- 3Results within 48 hoursTouchless rate, hours freed and every miss.
Prefer to talk first? Book a 30-minute call